商务英语写作辅导资料一
商务英语写作辅导资料一 主 题：对Unit 1通知(Notices)知识点的补充学习时间：2012年9月30日－10月7日内 容：Introduction1. The use of a noticeAs one of the most commonly used practical writing, notices are used to publicize information. The information provided may be various: meeting, football match, a lecture, the opening of a new supermarket, office removal, even instructions and regulations in workshops. Different from other forms of business writings, notices are aimed to reach a comparatively large number of audiences.通知是使用最为普遍的应用文之一，其作用就是发布信息。通知所发布的信息是多种多样的，例如通知召开会议、举办球赛、讲座、新超市开张、免职；甚至车间的规章制度。与其他的商务文体不同，通知所面对的群体更为广泛。2. The format of a noticeGenerally speaking, a notice is made up of five parts:通知通常由五部分组成：1) Heading helps readers to focus on the purpose as quickly as possible. A good heading directs readers’ attention immediately to the information or instruction notices want to convey. 标题可使读者对通知的目的一目了然，好的标题可使读者立刻注意通知所要表达的内容。2) Body is mainly about the information that is being conveyed.正文主要涉及通知的内容。3) Name of the person issuing the notice发通知者的姓名4) Position of the person issuing the notice发通知者的职务5) Date of the completion of the notice通知的发布日期3. The types of notices（重点掌握） In general, there are two types of notices: notices giving full message of information and notices giving a warning or an instruction.通常来说，通知可以分为两类：一种是给出详细的信息；另一种是给出警告或指示的通知。 Sample 1 Notice of a meetingNOTICEA meeting to commend the advanced teachers and workers is to be held at 2:30 p.m. today in the Auditorium. All the teachers and staff are requested to be present on time. The Office of YanTai Vocational College July 25, 2010
4. Notices may be sent in many different ways – posted up on notice board or bulletin board, advertised in the newspaper, or sent as a letter or an email. So according to the ways they are released, they usually fall into four forms: form of poster, form of leaflet, form of mail and notice as public signs.通知可以不同的方式进行发布——在布告牌或公告牌上张贴、在报纸上刊发或是以信件和电子邮件的形式投递。据此通知有如下四种形式：海报形式、传单形式、邮件形式和公共标语形式。1) Notices in a form of poster（海报形式）Information on when and where a particular activity is going to take place will be provided in this form as the message conveyed is short and simple. As notice is put into a poster, it should be: eye-catching in layout, clear in content, brief in language.如果发布的信息是关于某项活动举行的时间、地点，则一般采用海报形式。这种形式通常要求设计引人注目，内容明确，文字简单。 Sample 2
Notice Tomorrow will be National Day, and there will be no classes. Teachers and students are welcome to the celebration to be held on the sports ground at 6:30 p.m. tomorrow evening. All classes will be resumed on 8th, October. Wu Min Dean Sept. 30, 2010
2) Notices in a form of leaflet（传单形式）A leaflet notice contains more information and is often used as a way of promotion. A short form is usually attached to it. Notice in this form is like an advertisement. A well-designed one will attract people to read. When writing a leaflet notice, one should make it: eye-pleasing and reader-friendly.传单形式的通知经常被作为一种促销手段，信息量也更大。一份好的传单必须要在视觉上令人赏心悦目，在内容上贴近读者的需求。 Sample 3
THE OPENING OF JIAXUAN SUPERMARKET We are pleased to announce that JIAXUAN Supermarket will be opened on Sept. 28. Good of high quality will be supplied at reasonable prices. To mark this special occasion, customers will be able to take advantage of a free membership card and enjoy a 10% discount.
3) Notices in a form of mail（邮件形式）Notices in this form have a great popularity with people today. A mail notice may be the most efficient way to provide information to the public. It’s very quick, economical and easy to send.邮件形式是现在使用非常广泛的一种形式。它不仅效率高、迅捷而且经济、便利。 Sample 4
Notice Dear residents,Please be informed that we have encountered some problems with the broad band network system. We have already arranged workers to come to check and repair the system within this week.Thank you for your attention and sorry for any inconvenience caused. Wu Xin Manger Sept. 30, 2010
4) Notice as public signs（公共标语形式）The simplicity is most appreciated for public signs when acting as warning.公共标语形式的通知最注重言简意赅。 Sample 5
Office Hour: 8:00 a.m. – 6:00 p.m.Please Check and See if the Money is Right. We are Not Responsible after You Leave the Store.Cameras ForbiddenReplace the Newspaper after ReadingReduce Speed NowDon’t Touch High-Tension WireDon’t Dump Rubbish HereNo Smoking, Offenders to Be Fined 5 Dollars
Guidelines for Writing1. First make a note of all the important details that have to be included in the notice.2. Then write out the notice. Make sure you have not left out anything important.3. Improve upon it till you are satisfied that it is an attractive notice that no one will fail to notice.4. Finally make sure your notice has- An attractive, suitable heading- The signature and designation of the person writing the notice- The date of issue- Other relevant details pertaining to that particular notice like time, date, venue, who can participate, what it is about, etc. Useful Expressions1. We respectfully inform you that on account of a rapid increase in the volume of our trade with China, we have recently established a new branch at People Square.（我们荣幸地通知您，鉴于我们跟中国贸易额的迅速增长，我们已决定在人民广场成立分公司。） 2. Jack Woods is pleased to announce the acquisition of Great Wall Publishing Company.（杰克·伍兹高兴地宣布收购长城出版公司。） 3. The last sales meeting for 2009 will be held on Monday, December 17th 10:00 a.m. until 4:00 p.m. at the Head Office.（2009年最后一次销售会议将于12月17日星期一上午10:00到下午4:00在总部召开。） 4. Due to the rapid rise in labor and operating cost, AC Company finds it necessary to increase service charges by 3% from July 1, 2009.（鉴于人力、经营成本的快速上升，AC公司认为有必要从2009年7月1日起将服务费提高3%。） 5. We are pleased to inform you that our Board of Directors has appointed Mr. Paul Smith as the director of our company.（我们很高兴地通知您，董事会已任命保罗·史密斯先生为我公司的董事。） 6. Feng Hua Import & Export Corporation is pleased to announce its establishment. We shall be in operation from August 8, 2006.（风华进出口公司很高兴地宣布成立。我们将于2006年8月8日正式营业。） 7. Maple Fashion Co., Ltd is pleased to announce the appointment of Tony White as our CEO.（枫叶服饰有限公司宣布任命托尼·怀特先生为我公司首席执行官。） 8. All the department managers are requested to attend a seminar in the company conference room on Monday, March 18, at 9:00 a.m.（所有部门经理请于3月18日星期一上午9:00在公司会议室开会。） 9. To mark this special occasion, an opening discount of 50% will be allowed on all purchases made by the first hundred customers.（为了庆祝这个特殊的日子，凡前100名购物的顾客将享受开业5折的优惠。） 例题讲解Fill in the blanks with the words given in the box.A. Notice of meeting
heldattenduntilcallforwardprovidedagendalateritems
Meeting Notice To: All salesmenSubject: The Year-end Sales MeetingFrom: Susan Lee, SecretaryThe last sales meeting for 2008 will be 1) _______ on Monday, December 17th 10:00 a.m. 2) _______ 4:00 p.m. at the Head Office.Lunch will be 3) ________.The 4) _________ will be mailed by the end of November.If you have any 5) ________ to be included, please 6) _________ them to me by November 20th.If you are unable to 7) ________, please 8) ________ 63419403, not 9) _______ than November 30th.. Thank you
解析：本题考查通知中的动词用法以及一些基本词汇。1) held 2) until3) provided4) agenda 意为“议程” 5) items 意为“事项”6) forward 这里用作动词，意为“转发”7) attend 8) call 练习题（重点练习）1. Invitation to an exhibition
developments cordially view visit lighting traces
EXCELLO ILLUMINATION CORPORATION 1) ________ invites you to 2) ________ its exhibit at the American Institute of Architects at THE COW PALACE, SAN FRANCISCO March 6 to 9, 2009 and to 3) _______ an exciting new film “LET THERE BE LIGHT” at the “Little Theater” that adjoins the exhibit. The film briefly 4) _______ the history of artificial illumination and presents startling new 5) ________ and innovations in the science of 6) _________. It will be shown every hour from 9 a.m. to 5 p.m.
Notes: American Institute of Architects美国建筑研究院 artificial illumination 人工照明 答案：1. cordially 2. visit 3. view 4. traces 5. developments 6. lighting 2. Write a notice according to what you have learned.
通知大连ABC贸易有限公司明日（11月7日）开始营业。 特此通知地址：大连市中山区海港路22号电话：0411-83263558
答案：
NoticeDalian ABC Trading Co. Ltd. takes pleasure in announcing the commencement of business from tomorrow, 7th November, at 22 Haigang Road, Zhongshan District, Dalian.Tel: 0411-83263558
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